Apartment Mailbox Maintenance: Tips for Hassle-Free Upkeep

When it comes to selecting the right secure apartment mailboxes for your condominium or apartment building, it pays to consider the long-term maintenance costs of your selection.

The MailboxWorks, the nation’s leading retailer of multi-unit apartment mailboxes, offers these three tips when specifying or purchasing apartment cluster mailboxes that will help reduce annual mailbox maintenance costs:

1. Tenant mailbox identification
2. Tenant mailbox key distribution
3. Buy from an experienced commercial mailbox vendor

Tenant Mailbox Identification

The first tip to consider when purchasing secure apartment mailboxes is to focus on tenant identification tags. Determine how you will use these tags on the apartment complex mailboxes you select.

Some multi-unit apartment complexes can literally have hundreds of tenant mailboxes spread across dozens of apartment building locations on the property.

By utilizing a functional tenant mailbox identification tag scheme, one can effectively reduce the need to consistently change the mailbox identification tags.

For example, you can choose from two major options for tenant mailbox identification tags. CBU apartment mailboxes are typically mounted outdoors, while 4C commercial apartment mailboxes are most often installed indoors.

1. A silver placard
2. Or engraved numerals

Both choices can effectively reduce maintenance costs over their predecessor; replacement apartment mailboxes such as the 4B postal-distribution horizontal apartment mailboxes or the vertical apartment mailboxes.

Experienced apartment managers know the challenges of constantly printing out name and address labels with their Dymo label maker, or trying to remove the label’s tape from the exiting tenant’s mailbox.

The genius of the 4C apartment mailboxes and CBU mailboxes lies in their tenant identification tag options, such as placards or engravings. These tags allow the apartment manager to simply communicate the mailbox number to the incoming tenant. The manager does not need to make any changes to the actual apartment mailboxes.

Tenant Mailbox Key Distribution

To reduce annual property maintenance costs, carefully review your policy and procedures for distributing tenant apartment mailbox keys. Consider how you manage and distribute keys to ensure efficiency and cost savings.

The experts at The MailboxWorks suggest that apartment managers utilize a three-key system:

Provide a maximum of two keys for each tenant mailbox. Always keep one tenant mailbox key in reserve at the apartment manager’s office so additional keys can be made if a tenant loses theirs.

The 4C commercial apartment mailboxes and CBU apartment mailboxes include three keys per unit. In contrast, the replacement 4B postal distribution apartment mailboxes and vertical apartment mailboxes provide tenants with two keys per compartment.

Keeping one tenant mailbox key in reserve at the apartment manager’s office ensures quick replacement if a key is lost. This approach avoids the need for a costly visit from a local locksmith.

Purchase Secure Apartment Mailboxes from an Experienced Vendor

The third tip to reducing annual maintenance costs associated with one’s choice of indoor or outdoor secure apartment mailboxes is to purchase them from an experienced commercial mailbox vendor who can quickly respond to requests for additional mailbox units during times of expansion.

A good apartment mailbox vendor can also quickly provide any needed apartment mailbox parts without unnecessary delays.

The MailboxWorks is the nation’s leading provider of secure apartment mailboxes and mailbox parts. We can ship what you need to anywhere within the continental United States.

For more information or for assistance placing an order for apartment mailboxes, please send us an email or call our mailbox experts toll free at 1-866-717-4943. 

Additional information can be found on this USPS Planning Standards Guide for Builders and Developers.

Categorized in: Commercial Mailboxes